Primary customization choices you should specify

Decide these items up front — they each change engineering, artwork and cost. Be explicit about final deliverables, not aspirations.

• Brand and labelling: Provide vector logo (AI, EPS), exact brand name for product labeling, and high‑resolution artwork for the box. State any local language on the front panel. Ask us to confirm print area and Pantone requirements.
• Software language & localisation: List required interface and report languages (we support 30+ languages including Nigerian local languages). Specify if you need mixed-language reports (e.g., English + Yoruba) or separate language builds.
• Report templates & branding: Supply your report header/footer text, permitted claims, logo placement and preferred metric units or regional formatting. Ask for a pre‑production sample report for approval.
• Packaging & manuals: Provide pack copy, required safety text, and whether manuals must be translated. Confirm single or retail packaging and any printed compliance labels.

Technical configuration checklist to include in your RFQ

For technical clarity, request explicit confirmations rather than general language. Include these lines verbatim in your RFQ:

• Hardware model required: MK001 (use this exact model identifier).
• Software required: Quantum Analyzer Software v2026.
• Supported operating systems: Windows xp / 7 / 8 / 10 / 11 — confirm which OS you will deploy at each site.
• Accessories to include: ask the supplier to list included items and part numbers (e.g., power lead type, USB cable, sensor leads) and separately price any optional items.
• Communications and drivers: request a statement of required drivers, whether admin rights are needed for installation, and whether offline installers will be provided.
• Labeling: specify serial number format, country of origin text, and any required regulatory marks.

Software and localisation checklist

Localization is a frequent source of delay. Make these choices explicit in the RFQ.

• Exact language list for UI and reports (for Nigeria, consider English plus Hausa, Yoruba or Igbo if you will serve local communities).
• Report content: mark any clinical-sounding wording you want rewritten into “health management” language; provide approved phrases for the report preface and user disclaimers.
• Logo placement and colours on the PDF report; request a low-res and print-ready sample.
• Multilingual UI preference: single bilingual build or separate language builds — this affects testing and licensing.
• Offline install option: request an installer that does not require internet for deployment if you have low-connectivity sites.
• Update policy: confirm whether software updates are bundled and whether you require lifetime free software upgrades (state this in the RFQ if important).

Quality, certification and compliance notes to state

We declare certain certifications at company level. In your procurement brief, ask the supplier to confirm the certificates that apply to the specific product batch and provide copies.

• MAIKONG-declared certificates: ISO 9001, CE, ISO 13485 (company-declared — request copies tied to the device batch).
• Local regulatory checks: ask whether the device requires registration with Nigeria’s regulatory authorities for importation or sale and, if so, which documents MAIKONG will provide (CE certificate, declaration of conformity, technical file excerpts).
• Electrical/installation: state country of use (Nigeria) and request confirmation of compatible power plug, voltage compatibility or supplied adapter — don’t assume local wiring compatibility without explicit confirmation.

Manufacturing, MOQ, lead time and warranty details to confirm in writing

These commercial facts are crucial to avoid misunderstandings. Request written confirmation of:

• MOQ — MAIKONG lists 1 as the minimum order quantity; specify whether this includes branded packaging and manuals.
• Lead time — MAIKONG states 2–3Days typical lead time; confirm whether that is for stock units or customised units (custom artwork, localization or new firmware usually extends lead time).
• Warranty — MAIKONG’s standard warranty is 1 Year; confirm coverage scope (parts, labour, return-to-factory, replacement policy) and whether you require extended warranty options.
• Pricing — MAIKONG indicates a price range of USD 100–500 (use this as a guide; request an itemised quote showing unit price, artwork/setup fees, localization and accessory costs).

Pre‑shipment checks and sample approvals to require

Never accept a bulk shipment before approving physical samples. Ask for:

• A prototype unit with your branding applied for physical and software verification.
• A final PDF report sample generated from that prototype with your logo and approved wording.
• A packaging mockup and photos of finished packing with labels applied.
• A draft of the user manual in the languages you require.
• Factory test records and a packing list tied to serial numbers for the batch you will receive.

After‑sales, training and spare parts plan to negotiate

State expectations up front. Common negotiation items are:

• Local training: specify whether you want remote training, train‑the‑trainer sessions, or on‑site training in Nigeria and ask for pricing.
• Software updates: request the update cadence and whether updates are included free (MAIKONG lists lifetime free software upgrades in company materials — confirm this in writing for your OEM build).
• Warranty support: define support channels (email, phone/WhatsApp), spare parts lead times, and RMA procedures.
• Spare parts availability: ask for a spare parts price list and minimum stock recommendations for your territory.

Pricing and quotation variables to expect — ask for an itemised quote

Customisation affects costs predictably. When you ask for pricing, demand a line‑item quote that separates:

• Unit price for MK001 (base hardware).
• One‑time setup fees (branding plates, mould changes, label tools).
• Software localisation per language and per report template.
• Packaging and printed manuals per quantity band.
• Accessories and spare parts.
• Small‑MOQ surcharge if you need fewer units than the supplier’s standard production band (even with MOQ=1 some suppliers charge setup costs).

Practical deployment checklist for Nigeria

Before you place a branded order, tick these boxes to avoid delays at launch:

• Confirm power requirements and plug type for Nigerian sites; specify if you need local adapters included.
• Confirm which Windows versions you will deploy and validate driver/installer compatibility on at least one sample PC.
• Verify required languages for staff and clients; order final manuals and quick‑start guides in those languages.
• Train an internal trainer and request training materials you can reuse at satellite clinics.
• Create client consent and information templates that reflect local language and regulatory language; ensure report wording is explicitly non‑diagnostic.

One‑page RFQ template — copy and paste to send us

Company name:
Point of contact (name, phone, email):
Brand name to appear on device:
Logo files attached (AI/EPS/PNG 300dpi): Y / N
Model requested: MK001 (data-fact-id="118")
Software version required: Quantum Analyzer Software v2026
Supported OS (confirm one): Windows xp / 7 / 8 / 10 / 11
Languages required (UI / reports): e.g., English; Hausa; Yoruba
Quantity required (initial order):
Target unit price (if any):
Packaging type: retail / bulk / custom (describe)
User manual languages:
Accessories required (list):
Certifications required (tick): ISO 9001; CE; ISO 13485; others (specify)
Sample request: prototype with branding + report sample (Y/N)
Requested lead time to Lagos, Nigeria:
Delivery terms (e.g., FOB, CIF):
Payment terms:
After‑sales requirements: training / spare parts / warranty extension
Comments or special requirements:

Short FAQ

Can we change report wording to avoid clinical claims?

Yes. Specify exact report text in your RFQ and request a sample PDF for sign‑off before production.

Does MAIKONG provide installers that work offline?

Request an offline installer in your RFQ; state “offline installer required” so we can include it in the build and test plan.

Next step — how to request a customised quote

Important compliance note: The device and reports are provided for health management and educational reference only; they are not a substitute for professional medical diagnosis or treatment. Do not market the device as diagnosing, treating or curing disease without appropriate regulatory approvals and clinical evidence.

This content is provided for learning, information sharing and professional communication only. It is not medical advice and is not a basis for treatment or diagnosis. Confirm suitability, operation and purchasing requirements against the product manual, local regulations and qualified professional guidance.

When you are ready, email the one‑page RFQ above plus logo files to lucy@quantumanalyzer.ng or contact us on WhatsApp/phone at +8613510907401. Attach any local regulatory or labelling requirements so we can include them in the technical and commercial offer. We will return an itemised quotation and a sample approval plan for your sign‑off.